In attendance: Kieran Donnelly (C&AG)
Rodney Allen, Chair (COO)
Patrick Barr (Director)
Colette Kane (Director)
Brian O’Neill (Director)
Suzanne Walsh (Director)
Tomas Wilkinson (Director)
Louise Donnelly (Secretary)
Apologies: Neil Gray (Director)
Orla Kee (HR Manager) – Agenda item 10
No. | Topic |
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1. |
Apologies Apologies were recorded from Neil Gray and Orla Kee.
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2. |
Declaration of Conflicts of Interest There were no issues declared by members.
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3. |
Minutes of Previous meeting and Matters Arising Minutes of the previous meeting held on 26 April 2022 were agreed and the matters arising noted as updated.
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4. |
Handling Correspondence Quarterly Update
Brian O’Neill presented a report to inform SMT on progress regarding MLA Correspondence and Raising Concerns cases. Discussion followed concerning the status and handling of the live cases reported and the C&AG asked for further considerations on some cases.
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5. |
BTP Phase 2 Update Rodney Allen updated members on the current position of Phase 2 of the Office’s BTP. Members were asked to note the position for each of the work streams. Various discussion points were raised regarding digitalisation and progress was noted in this particular area. Members were advised of the intention to refocus and reshape the programme later in the year.
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6. |
Management Information Report The interactive performance report detailing key performance outturns for the public reporting and financial audit programmes to April 2022 was presented, discussion followed on the status of backlog accounts and the public reporting programme. It was agreed that a strategic paper on public reporting including an update on the status of the current programme would be provided at the June SMT meeting.
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7. |
Corporate Report Brian O’Neill provided an overview on the current position with regard to Finance, HR and Business Support: Finance
HR
Business Support
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8. |
Technical Report Suzanne Walsh provided an update on the following:
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9. |
Internal Audit Update Members noted the four satisfactory Internal Audit Reports issued with a number of minor recommendations made. No issues or questions were raised by SMT.
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10. |
People Strategy and Employee Opinion Action Survey People Strategy Brian O’Neill provided an overview on progress of the People Strategy against the HR Roadmap. Members were updated with the completed actions and advised that no new actions have been added since January 2022. A Training & Development strategy will be developed over the coming months.
Employee Opinion Action Survey Members were provided with a progress report on actions following the Employee Opinion Survey in 2020. A survey will be issued to staff at the end of this year.
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11. |
Single Tender Action Report Members noted the report presented and confirmed they were content.
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12. |
Risk Management Corporate Risk Register The Corporate Risk Register was presented by Colette Kane. Members were advised the register had been presented to the Audit and Risk Assurance Committee (ARAC) on 3 May 2022 with no changes proposed at this meeting. Members noted the Risk Register presented and confirmed they were content.
Annual assurance statement The Assurance statement for 2021-22 was presented and endorsed by SMT, it will now be presented to ARAC at their next meeting scheduled for 21 June 2022.
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13. |
SMT Self-Assessment Review A draft self-assessment questionnaire was agreed by SMT. All members are to complete the assessment before the June meeting when a report on the findings will be presented.
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14. |
The following policies are recorded as noted by SMT following annual review:
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15. |
Review of OMT Terms of Reference After discussion members agreed to defer the review to later in the year when the new C&AG was in post.
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16. |
Papers noted: ARAC Draft minutes of meeting held on 3 May 2022
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17. |
AOB Date of Next Meeting 14 June 2022 @ 10am
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